- Measure current capture and planning leakage45 min
This is your before photo. Do not tidy anything first — you need the messy numbers as they are today so week 8 can be compared honestly.
Set a 45-minute timer and work with what you have open:
- Open your task list wherever it lives now and count every active project — any outcome that needs more than one action.
- Scan each project and mark tasks with no next physical action written down. Count them as orphan tasks.
- Open your calendar for the past 14 days and the next 14 days. Count events and tasks that are overdue, missed, or carried over without being rescheduled.
- Check sent messages — email sent, chat sent, notes — for the last two weeks. List every waiting-for you asked for but never recorded in one place. Those are gaps.
Copy this table to paper or a note and fill it in one pass. Use the same fields again at week 8.
Measure Count Notes Active projects include work and personal Tasks with no next action orphans Overdue or carried-over items from calendar + task list Waiting-for gaps asked for but not tracked Add today’s date and where you counted. Keep the sheet where your review template will live so it is not lost.
0/4 done