Build and Rehearse an Emergency Action Plan for a Youth Sports Team
The team has venue-specific, printed emergency action plans for cardiac arrest, heat illness, concussion, severe weather, and missing children, with named roles assigned, a stocked sideline kit, signed parent forms, and one timed rehearsal completed and debriefed.
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Who it's for
Volunteer head coaches, assistant coaches, and team managers in U.S. youth leagues for athletes aged 6–18 who practice and play at shared or rented facilities without on-site medical staff. The plan assumes at least two responsible adults per session who can fill and rehearse the emergency roles together.
About this playbook
By the end of this guide you will have venue-specific emergency action plans for cardiac arrest, heat illness, concussion, severe weather, and missing children — printed, laminated, and posted — plus assigned roles, a stocked sideline kit, signed parent forms, and one timed rehearsal that proves the plan works under pressure. The path follows the order work actually happens: audit your venues, write the five protocols, build the kit and cards, rehearse with your real people, then set the maintenance calendar for next season. Everything is built from what your team already has — venue AEDs, phones, and shelter locations — so no medical staff is required to make it work. The guide does not cover first-aid certification, medical treatment, or legal liability, and it does not replace your league's own policies.
What you'll do, step by stepFree preview
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Phase 1: Audit Venues and Gather Baseline Facts
4 stepsPhase 2: Write the Response Protocols
6 stepsPhase 3: Build the Kit and Publish the Plan
4 stepsPhase 4: Rehearse and Test the Plan
3 stepsPhase 5: Maintain and Hand Over
3 steps
Details
What you need first
A current team roster and practice/game schedule; at least two adult coaches or team helpers who can rehearse together; access to each venue on a non-game day for the walkthrough and rehearsal; a way to message parents; and league permission to stage a rehearsal and post plan cards.
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